Shopify USPS Shipping Manifests: A SCAN Form Checklist

title: Shopify USPS Shipping Manifests: A SCAN Form Checklist slug: shopify-usps-shipping-manifests-scan-form meta_title: Shopify USPS Shipping Manifest: SCAN Form meta_description: Use a Shopify USPS shipping manifest safely: check label eligibility, reconcile the handoff and understand the effect of a voided label for store teams. primary_keyword: Shopify USPS shipping manifest secondary_keywords:

Shopify USPS Shipping Manifests: A SCAN Form Checklist

A Shopify USPS shipping manifest groups eligible labels under one barcode for carrier acceptance. It can simplify a handoff, but creating a manifest does not prove that every physical parcel was packed or collected. Match the packages to the labels and preserve a reliable acceptance record.

What a SCAN form does

Shopify's USPS guide calls a shipping manifest a Shipment Confirmation Acceptance Notice, or SCAN form. USPS can scan the manifest barcode rather than scanning each eligible shipment individually at pickup or drop-off.

This guide concerns USPS labels in the documented Shopify workflow. Other carriers and label platforms use different processes; confirm their current requirements.

Check eligibility before creating the form

Shopify says labels on a USPS manifest must have the same shipping origin address and shipping date. The documented eligibility criteria include tracking, a shipping date matching the day the manifest is created, and a label that has not already been added to another manifest. International labels have additional shipping-date conditions.

Shopify also describes a same-day purchase cutoff of 9 p.m. local time at the shipping location. Treat this as a current USPS workflow requirement, not a universal carrier deadline. Verify the current page and local handoff schedule before relying on it.

Create and reconcile the handoff

The shipping-label management guide describes creating a manifest from Orders → Shipping labels through the Shipping Manifests app. Select the fulfillment location, create the manifest and print it. Shopify says all available eligible labels for that location are added, so verify the resulting set before the carrier arrives.

1. Finish packing and confirm each parcel has the correct label.
2. Group parcels by eligible origin and shipping date.
3. Create and print the manifest for the correct location.
4. Compare the manifest's label set with the physical parcels.
5. Hand over both the parcels and the form; retain the pickup or drop-off record.
6. Review tracking later and investigate missing acceptance events.

If a parcel is not included, follow USPS's current process for an individual scan. Do not assume the manifest barcode covers an item printed after the form was generated.

Handle voids carefully

Shopify warns that a label recently added to a manifest cannot be voided for about 15 minutes. More importantly, voiding a label included on the manifest invalidates that manifest: the remaining shipments must be scanned individually, and using a manifest containing voided labels can result in charges for those labels. Check the current guidance and coordinate with USPS before handoff.

A canceled order and an unused shipping label are different records. Review label void eligibility and packing slips when changes occur after packing.

Before a busy pickup window, designate one person to count parcels and another to verify the label list. Keep the form and pickup confirmation with the shipment records. If the carrier does not arrive, follow the current carrier support process rather than marking every order as collected.

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